Job Description

Description

Our Mission: Keep Washington Safe and Working!
Our Values: Customer Focus One L&I Respect Diversity Equity and Inclusion Learning and Growth Reliability

Job Highlights

As our Public Records Analyst Forms & Records Analyst 3 youll work on the Public Records Units team where youll ensure the agency meets the obligations of the Public Records Act RCW 42.56. In this role youll provide the public access to agency records and ensuring transparency to our customers while still protecting confidential information. By collecting reviewing and providing records in a timely manner the agency can maintain focus on the core mission and maintain government accountability to the citizens of Washington.

Duties

Some of what youll do:

• Manage organize and direct the research analysis and collection of data and records relevant to responses to the agency public records requests.
• Using Microsoft eDiscovery to run and export searches.
• Coordinate responses with other programs and staff in defining needs planning and developing courses of action and providing technical assistance.
• Meet statutorily mandated deadlines and other self-imposed deadlines with requesters.
• Determine the level of research method of analysis and provide responsive materials.
• Organize document and track steps and analysis of processing requests in the Public Records Request Tracking System (PRRTS) to ensure complete and accurate files per the unit standards.
• Understand and use independent judgement for denial of access to agency records and data under the Public Records Act and other legal statues.
• Follow standard work and software tool to apply appropriate redactions.
• Provide the correct exemption code and log to explain why records provided were withheld or redacted and maintains the confidentiality of records.
• Use advanced writing skills to ensure compliance with agency accepted writing standards and provide accurate responses that include valid statutory references for all denials of records.
• Effectively communicate with customers to clarify requests as needed.
• Create custom responses to requestors to clearly identify the requested materials and provide accurate and timely responses.
• And much more!

Qualifications

Required:

• A Bachelors Degree in business administration public administration education or a related field and two years of experience working in public records or managing confidential records.

OR

• An Associates Degree in business administration public administration education or a related field and four years of experience working in public records or managing confidential records.

OR

• Six years of experience working in public records or managing confidential records.

Additionally:

• Must be highly organized and have the ability to make quick decisions.
• Demonstrated skills and knowledge with the Public Records Act RCW 42.56.
• Proficient with Microsoft Word Outlook Excel Access and Adobe Acrobat Professional.
• Strong oral and written communication skills.
• Professional and respectful behavior and strong team member Excellent customer service skills.

AND

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

Desired:

• Familiar with Microsoft eDiscovery
• Familiar with
• Familiar with the agency and the purpose of various programs within the agency.
• Ability to type with accuracy at least 40 wpm

Supplemental Information

Things You Need To Know

To help you maintain a proper work-life balance teleworking is one of the work schedule options for this position. L&I also offers flexible custom work schedules.

State employees who meet the qualifications will become eligible for a generous retirement package at the end of the employees career. Click on the Benefits tab to learn more.

At L&I your voice addition L&I is a diverse state agency dedicated to the safety and health and security of Washingtons 3.3 million workers. Take a look at this brief video and learn more about why L&I is an employer of choice.

For this position telework is permitted full time with one in office day per month. The assigned duty station for this position is Tumwater Washington.

For positions where in-office work is necessary the frequency of telework will be discussed with the supervisor of the position at the time of offer.

To receive more information on opportunities at L&I sign up for GovDelivery and select L&I job alerts.

Application process

We will contact the top candidates directly to interview for this position. Because we base the selection on information provided by you it is in your best interest to identify the knowledge skills and abilities that address the required and desirable qualifications described in the announcement.

Please include the following documents with your application:

1. A describing specific qualifications.
2. A current detailing applicable experience and education.
3. A list of at least three professional references with current telephone numbers.

Please do not attach or place any medical information (vaccination status included) within the application resume or cover letter. If you do we will have to reject your application to safeguard others from receiving your confidential information. You will have to remove the confidential information before you can apply again.

To learn more about our hiring process timeline at L&I please visit our L&I recruiting page at Hiring Process at L&I . If you would like to read our website in a language other than English scroll up to the top of the page to select your language of choice from the banner.

Background Check Notice

Prior to a placement in this position a background check including criminal history record will be conducted. Information from your background check will not necessarily preclude employment but will be considered in determining your eligibility to perform the requirements of the position.

Other information

• For positions requiring travel you must have a valid unrestricted drivers license and have insurance if driving a privately owned vehicle on state business.
• This position is represented by the Washington Federation of State Employees (WFSE).
• Candidates who are offered a job with L&I must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
• The Department of Labor & Industries complies with the employment eligibility verification requirements of the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
• Please note: L&I may use this announcement to fill multiple permanent and/or non-permanent positions.

Did You Know

Washington is Americas Top State to live play and work according to U.S. News (2021). Join the L&I team and enjoy all the Evergreen State has to offer.

In addition to offering a positive balance between life and work L&I provides one of the most competitive benefits packages in the also believe your voice matters. We value our employees and their work-life balance by encouraging flexible schedules.L&I is a diverse state agency dedicated to the safety and health and security of Washingtons 3 million workers.

Veterans Preference

Applicants wishing to claim Veterans Preference should attach to their application a copy of their DD-214 (Member 4 copy) NGB 22 or signed verification of service letter from the United States Department of Veterans Affairs. Please blackout any personally identifiable data such as Social Security numbers. For further information contact L&Is .

Diversity Equity and Inclusion Employer

L&I employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.

We believe in the importance of recognizing the value each of us contribute to the success of the agency mission. Having a diverse workforce is this agencys greatest resource of strength and knowledge. It is through the combination of talents and abilities that we can pursue finding effective measures to provide the best customer service. We are committed to building a diverse and inclusive workplace for everyone and we strongly mean everyone.

The State of Washington is an equal opportunity employer. Persons with a disability who need accommodation in the application process or testing process or those needing this announcement in an alternative format may call . TTY users should first call 711 to access the Washington Relay Service.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

For more Information

If you have any questions regarding this job posting program or the agency please contact Ha leigh Missildine (she/her/hers).

Required Experience:

IC

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