Job Description

A well-established nonprofit is seeking a polished and proactive Executive Assistant to support members of its executive leadership team. This highly visible role is ideal for an experienced administrative professional who enjoys balancing multiple priorities, coordinating executive operations, and serving as a trusted point. From managing complex schedules to preparing leadership for meetings and supporting special initiatives, you’ll play an integral role in keeping the executive office organized, responsive, and operating efficiently. If you find satisfaction in creating order, anticipating what’s next, and helping leaders do their best work, this could be the opportunity you’ve been looking for.

Key Responsibilities:

• Provide administrative support to senior executives by managing calendars, scheduling meetings, coordinating travel, and processing expense reports.
• Prepare meeting agendas, briefing materials, presentations, and other documents to ensure leadership is well prepared for internal and external engagements.
• Coordinate executive meetings and organizational events, managing logistics and ensuring all materials and communications are completed on time.
• Build positive relationships with board members, external partners, and colleagues while managing communications with tact and sound judgment.
• Support board-related activities by assisting with meeting preparation, materials, and administrative coordination.
• Assist with internal communications, special projects, and initiatives that support organizational priorities.
• Maintain organized records, monitor action items, and help keep executive priorities and projects moving forward.
• Contribute to a collaborative space by providing administrative support wherever needed and assisting with additional responsibilities as priorities evolve.

Why You’ll Love Working Here:

• A leadership team that values and invests in its employees.
• A vibrant, award-winning culture built on collaboration and innovation.
• Fully covered medical, dental, and vision insurance, plus a paid cell phone and service plan.
• A modern hybrid work model: three days in a stunning office space with a fully stocked kitchen and casual dress code.
• Paid commute benefits and ongoing professional development opportunities.

What We’re Looking For:

• C-suite experienced. You bring approximately four or more years of C-suite support experience with a degree in hand.
• Solutions-focused. You excel at managing competing priorities, coordinating complex schedules, and keeping projects on track without losing sight of the details.
• Professional. You communicate with confidence, exercise sound judgment, and represent executive leadership with discretion and diplomacy.
• Momentum builder. You keep work moving forward, even when plans change or new priorities emerge.

• Personable. You are tactful, diplomatic, and professional in your verbal, written, and interpersonal communication.
• Digitally fluent. You are proficient in Microsoft Office and comfortable learning new systems and technology to support executive operations.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

To apply, please send a resume to resume@hawthornelane.com.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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