Karla Otto is a globally recognized public relations and communications agency, founded in 1982, with offices in 15 key cities across the UK, EMEA, US, and Asia. With a strong presence in fashion capitals such as Milan, London, Paris, and New York, the agency has built a reputation for representing some of the most prestigious names in fashion, beauty, and lifestyle.
In 2017, Karla Otto merged with K2 to form THE INDEPENDENTS, a global marketing, design, and communications group. This collective brings together industry leaders who share a commitment to innovation, excellence, and thoughtful collaboration across the luxury and lifestyle sectors.
At Karla Otto, our team of expert strategists, designers, planners and publicists are dedicated to delivering exceptional results and establishing long-term partnerships with our clients. We are passionate about the world of fashion, beauty, and luxury, with everyone bringing their unique expertise and insights to the table. We are driven by a shared commitment to excellence and a deep understanding of the ever-evolving industry landscape.
To help support our future growth as an agency, we are looking for an Assistant, VIP & Influence + Logistics to join our team based in our LA office.
The Assistant, VIP & Influence + Logistics plays a dual role supporting both talent relations and showroom logistics. This position is responsible for managing sample trafficking, supporting VIP and influencer initiatives, and ensuring seamless showroom operations. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, client-facing environment.
Please note this position is required to be onsite, 5 days a week.
Sample & Showroom Management
Oversee day-to-day showroom operations, ensuring it is impeccably maintained, organized, and fully stocked
Manage all sample trafficking, including send-outs, returns, and internal transfers across Karla Otto offices
Create and maintain sample collections in Fashion GPS
Process inbound and outbound shipments, verifying accuracy of all documentation
Liaise with third-party logistics providers (FedEx, DHL, UPS) to track shipments and resolve issues
Coordinate sample imports/exports between clients, stylists, media, and retailers
VIP & Influencer Support
Support VIP/influencer list curation, outreach, and relationship management across talent, stylists, and publicists
Maintain and update talent databases (contacts, profiles, social metrics)
Execute strategic seeding initiatives, including outreach, gifting logistics, and inventory tracking
Coordinate all seeding send-outs, from packaging to delivery
Assist with guest list development and manage invitations/RSVPs via email and Fashion GPS
Coordinate talent logistics (glam, travel, transportation) for events and activations
Prepare and distribute face sheets, briefing materials, and client communications
Provide on-site event support (guest check-in, talent management, brand introductions)
Support client servicing through meeting prep, recaps, reporting, budget tracking, and invoicing coordination
Deliver timely updates on seeding, outreach, and VIP initiatives to internal teams and clients
Key Attributes & Qualifications
Bachelor’s degree in PR, communications, marketing, or related field
Experience in luxury fashion, PR, or showroom environments preferred
Highly organized with strong attention to detail and accuracy
Ability to multitask and perform under pressure in a fast-paced environment
Strong written and verbal communication skills
Proactive, resourceful, and solutions-oriented mindset
Professional, discreet, and client-facing demeanour
Strong work ethic with willingness to go above and beyond
Familiarity with Outlook, Excel, and PowerPoint; Fashion GPS experience a plus
Familiarity with shipping/logistics (FedEx, DHL, UPS) preferred
What We Offer
Salary: $42,000-$45,000 (overtime eligible)
Medical, Dental, and Vision plans
401K Employer Match program
Commuter Benefits
Paid Time Off including Vacation Days, Personal Days, Sick Days, and additional Comp Days
Company-wide closure last week of the year
10 Federal Holidays Observed
At Karla Otto, we are always looking for personalities with positive charisma who are enthusiastic, self-motivated, and have a keen sense of aesthetics.
Karla Otto embraces and celebrates diversity, inclusivity, and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Karla Otto provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.
We aspire to have a diverse and inclusive workplace and strongly encourage qualified applicants from a wide range of backgrounds to apply and join our team!
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